Data security and accessibility is one of the most important considerations for any business, and with constant advances in information and technology solutions, there are now so many paths a business can take when it comes to storing and managing data. Making the right decision comes from having the right knowledge and understanding of these options and so in this article, we are going to explain everything you need to know about storing data when starting your business.
1. The Definition of Data Storage
Gathering data from multiple sources is one of the first tasks that need to be accomplished by any organization, and although the rise of the Internet and technological advancements have made it easier for everybody, there are still difficulties. All of the data collected has to be stored in a way that will protect it from being acquired by outsiders, but also make it easily accessible for you and your employees. Data storing technology has grown immensely and there are various online and offline software options, clouds, paid accounts, and many other solutions.
2. The Importance of Data Storage
Data is vital in the process of making business decisions, engaging with customers, and developing new products and services, but for all those procedures to operate smoothly, the aforementioned data must be stored in ways that are convenient for both managing and gaining access. A lot of businesses are looking for technology that integrates their data storage needs with their operating tasks and so they are choosing ERP solutions with built-in cloud storage. This is providing businesses with various advantages and to learn more about these benefits, it is vital to research the different options.
Storage solutions must protect your data from cyber attacks, along with giving you the tools and insights to implement policies and preventative measures to ensure that the valuable information is not lost, damaged, or inaccessible. Several data storage devices or units can be installed and incorporated into your data storage systems, but keep in mind to make sure that your solutions are compatible with the needs and capabilities of your computing network or they won’t be suitable.
3. Data Storage Methods for Business
There are more potential data storage methods for businesses to choose from than ever before. Making the right decision is absolutely vital as it will lay the foundations on which to build your business. To help you make the right decisions from the very start, here are some of the options available to you:
1. On-Premises Storage
This is considered the original data storage method and usually consists of servers that are self-owned and managed by the organization on the business’s premises. In larger-scale businesses and organizations, a private data center facility is sometimes built to store these servers, but most businesses will have a dedicated data room with a handful of machines to store the data.
Whatever the setup for your organization, it is up to you to take full responsibility for building and overseeing the IT infrastructure that stores the data, which means you and your business have complete control over your network and all the information that you are collating. However, having to manage every aspect of this system can be difficult, from having to replace outdated equipment to patching and updating software, along with strictly regulating access protocols for the different levels of employees in your business. That is why this on-premises solution is no longer widely utilized by many businesses. The advantages of having full control of the data simply no longer outweigh the disadvantages of having to manage and secure it yourself.
2. Data Colocation
Data colocation is seen by companies as the solution to the problems of on-premises storage. Many businesses store their data as specialized colocation centers, sometimes called “data hotels”, which take over the difficult job or maintaining the data and keeping it safe and secure. At the same time, organizations can get 24/7 access to that data and easily incorporate new features into their network infrastructure. This provides businesses with the best of both worlds; excellent security and compliance protocols that might not be available in-house and easy access at any time.
3. Public Cloud
Whilst the above two data storage solutions were the two preferred methods of the past, online storage is the way of the future. Investing in expensive hardware to store data no longer makes much sense when it comes to small to medium-sized companies, so instead, they are turning to public cloud storage providers. The scalable nature of public cloud storage provides businesses with flexibility in terms of storage and computing resources, while still making it easy for you and your employees to access the cloud and acquire data freely. Cloud technology is helping organizations to take their network extension to the next level.
4. Private Cloud
Whilst public cloud storage solutions are sufficient for most businesses, companies that have particularly sensitive data often choose a private cloud storage provider for an extra layer of security and data protection. Through the use of a virtualized data center along with encryption protocols, private cloud offers greater levels of security, ease of use and helps you to maintain all the benefits of physical storage equipment, without the involvement of any hardware. Furthermore, more sophisticated options like hybrid and multi-clouds can ensure that your sensitive data is fully protected while still utilizing the computing power of public cloud services, bringing your organization the best of both worlds.
Determining the best data storage method possible while also having to manage it at the same time is not an easy task, but it does not have to be so difficult. Having the right knowledge of your storage options, as well as a good understanding of exactly what your business needs and your future goals will help you make the right decision. From there, various options will need to be considered to make the final decision. It is so important to enter the data game correctly and take advantage of the resources and capabilities that are in front of you to maximize your business’s chance of success.